Become findable on Peppol as a Belgian business
How Belgian companies become reachable on Peppol: your software or provider publishes you, then you verify you can receive invoices.
Updated
- Belgium
What you are trying to achieve
Peppol registration means suppliers can find your company and deliver structured invoices to you. It is not a tax filing and not a Mercurius (public-sector) enrolment. Day to day, "registered" means:
- Suppliers look up your enterprise number and send invoices without asking for an email address
- Those invoices land in your invoicing software, accountant portal, or inbound inbox
- You can also send Peppol invoices to other Belgian businesses
If suppliers still cannot find you, or nothing arrives, you are not finished yet, even if you signed a contract.
Your Peppol address in Belgium
Belgian companies are usually addressed with scheme 0208 plus the ten-digit KBO/BCE enterprise number:
0208:0123456789
Use the same number that appears on your invoices, with leading zeros if needed. One VAT-liable company normally has one Peppol identity. Knowing the number is not enough; it must be published on the network through your software or Access Point provider.
See What is Peppol? for the bigger picture. Sole traders: Sole trader Peppol in Belgium.
What you do vs what your provider does
| You | Your software / provider |
|---|---|
| Confirm the correct enterprise number | Verify your legal identity |
| Choose a tool that can send and receive | Connect you to Peppol (Access Point) |
| Decide who opens inbound invoices | Publish you as findable for invoices |
| Test that a real invoice arrives | Keep the connection live over time |
You do not configure network directories yourself. Pick a certified Access Point (often in your invoicing product or via your accountant), complete onboarding, and let them publish you.
Practical go-live checklist
- Confirm the KBO/BCE number that must receive invoices (the legal entity you trade under).
- Choose software or a provider that supports Belgian Peppol send and receive. Read Peppol Access Point before you commit.
- Complete their identity checks (legal name + enterprise number).
- Ask them to make you findable for invoices (and credit notes if you use them).
- Prove receive first: have a supplier or the provider send a test or live invoice into your inbox or ERP.
- Search yourself in the Peppol Directory under scheme 0208, or use your product's "am I reachable?" check.
- Then enable send and verify a counterparty with participant lookup.
Wait a short while after go-live or a provider switch before turning off the old setup.
After you are live
| Situation | What to do |
|---|---|
| New invoicing software | Re-test send and receive; keep the same enterprise number |
| Change of provider | Coordinate so you stay findable (switching Access Point) |
| Merger or new company number | Register the new liable entity |
| Suppliers say "not found" | Re-check the Directory, ask your provider, then share your Peppol ID |
Registration makes you findable. It does not fix VAT coding, legal mentions, or archiving.